How to Request a Coach

Esports is in the midst of exponential growth. But that doesn’t mean teachers and administrators at your school are familiar with it and -- in order to compete with PlayVS -- you need one of them to be your coach.

If you need to ask somebody you don’t know, we’ve put together an email template to outline one way to approach them. Don’t be shy about asking! They’ll probably be eager to encourage your engagement in a school activity. Plus, they don’t even need to know much about esports to enable you and your classmates to compete.

To initiate the esports conversation with your school, choose one of these email templates based on who you’re asking. Feel free to alter it as you see fit, send it to them, then, follow up with them in-person about a week later. You’ll be surprised how successful these emails can be.

Email Sample 1 - Potential coach that teaches/coaches related subjects

Title: Esports Coach Request

Hey (TEACHER’S NAME)!

My name is _______ and I’m interested in starting an esports program at our school. The reason I’m telling you this is because I can’t make it happen without your help.

You can do that by helping coach our esports team. (If you have reasons why they’d be a great coach: they’re into gaming, they said something that made you think they’d be into it, you like them, they’re nice/helpful, literally any reason -- put that here. If not, that’s okay too!)

Esports isn’t just playing video games. It’s organized team-based competition with a specific set of rules. Our team would compete against other schools just like any other sport, without ever having to leave campus.

Our team would play on a platform called PlayVS, they’re partnered with the NFHS and they take care of all of the matchmaking, scheduling and logistical things that are probably making you think twice about agreeing to help me right now. They also provided me with this list of good things an esports program can provide.

  • A safe place to showcase gamers’ passions and talents. This will help break gamer stereotypes and build long lasting bonds.
  • A chance to pass down the love of learning by modeling strategic thinking and game analysis.
  • Opportunity for students of all abilities to join a team and represent the school. Participation encourages students to increase school attendance and grades.
  • A pathway to esports and tech scholarships and careers. Currently, more than 200 colleges and universities offer nearly 15 million dollars in scholarships. Colleges and universities even provide esports courses and degrees.
  • A scheduled and organized setting for matches. PlayVS provides support to transform your love of teaching to esports coaching.

If any of this sounds interesting to you, or you know another teacher who might be interested, let me know when would be a good time for us to meet and talk about how we can get an esports program up and running at our school.

Sincerely,

[Your name]


Email Sample 2 - Potential coach that enjoys gaming

Title: Esports Coach Nomination

Hey (TEACHER’S NAME)!

My name is _______ and I’m interested in starting an esports program at our school. The reason I’m telling you this is because I can’t make it happen without your help.

I know you’re a fan of video games, so I think the best way for you to help is by becoming a coach. (If you have reasons why they’d be a great coach: they’re into gaming, they said something that made you think they’d be into it, you like them, they’re nice/helpful, literally any reason -- put that here. If not, that’s okay too!)

Our team would play on a platform called PlayVS, they’re partnered with the NFHS and they take care of all of the matchmaking, scheduling and logistical things that are probably making you think twice about agreeing to help me right now. They also provided me with this list of good things an esports program can provide.

  • A safe place to showcase gamers’ passions and talents. This will help break gamer stereotypes and build long lasting bonds.
  • A chance to pass down the love of learning by modeling strategic thinking and game analysis.
  • Opportunity for students of all abilities to join a team and represent the school. Participation encourages students to increase school attendance and grades.
  • A pathway to esports and tech scholarships and careers. Currently, more than 200 colleges and universities offer nearly 15 million dollars in scholarships. Colleges and universities even provide esports courses and degrees.
  • A scheduled and organized setting for matches. PlayVS provides support to transform your love of teaching to esports coaching.

If any of this sounds interesting to you, or you know another teacher who might be interested, let me know when would be a good time for us to meet and talk about how we can get an esports program up and running at our school.

Sincerely,

[Your name]


Justification Email Sample 1 - School

Title: Justification for an Esports Program

Justification for an Esports Program

I’m writing because I’d like to request approval for a high school esports program. Esports is more than video gaming; esports is organized competitive gameplay between two teams, governed by its own strict set of rules and guidelines. Like other high school sports and extracurricular activities, esports contributes to a positive school culture.

All-inclusive environment for high schoolers.

The inclusiveness and accessibility of esports allow students to come together over a common passion while providing access to a positive adult mentor in their lives.

Develop skills for career and college readiness.

Challenges and failures allow players to learn perseverance while building critical thinking and collaboration skills. Players utilize STEM skills to analyze and strategize gameplay. Colleges and employers look for many of the same skills in recent graduates.

Increased player school attendance and GPA.

Esports provides an opportunity for students of all abilities to join a team and represent the school. Participation encourages students to increase school attendance and grades.

Structured school environment with faculty.

Players compete from their respective campus, supervised by a coach. Similar to traditional sports, esports has scheduled and organized setting for matches.

PlayVS makes implementation easy!

League management

Schedules, stats, and support for coaches

Game Perks

Free games and characters to even the playing field

No travel

Weekly matches played on campus, after school

No additional equipment

Computer labs or libraries have the equipment needed

Let me know a good time to meet with you about the next steps. If you are interested or need more information, visit PlayVS.com.

Sincerely,

[Your name]

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