IT Steps: Day of match (at least 1 hour before)
Restart each computer.
Update the patch for the game by logging into League of Legends on each computer. Try to do so prior to game time as some patches/updates can be larger and require more time to download.
PlayVS Tip: Use student leaders or assistant coaches to check your tech.
Give your IT department a heads up and have them on standby if any technical issues come up during matches.
PlayVS Tip: Give your season schedule to the IT department to ensure that network maintenance does not interfere with game days.
Match Setup Steps – At match time
Note: All games in a scheduled match must be played and completed for a match to be considered complete.
Each player must first log into their PlayVS account at www.playvs.com. After logging in, you will see the section “Your match line up” which will show your matches that will be played that day. Alternatively, you can click “Schedule” on the left navigation bar, which will take you to your team’s schedule page.
Next, click “Open Match” for the match you are going to be playing that day.
If you do not have a scheduled opponent, and your Match Lobby page shows “Opponent TBD” with a greyed-out Firebob logo, then the Coach for your team will need to join the Match Queue. For more information on how to Join the Match Queue, please view our Smart Scheduler Overview article.
In the Lobby, click the button “Game 1 Code” which will copy your Tournament Game code which is needed to create the game in the League of Legends client. PlayVS Tip: Players will need to get a new code between game 1, game 2, and game 3 (if need to be played). Keep the PlayVS Match Lobby Page open and use alt+tab to toggle between the game client and PlayVS platform.
Each player will open the League of Legends client. Important: Please make sure players log in to the game client with the account that matches the summoner name they connected in their PlayVS profile.
Click “Play” in the League of Legends client and select the trophy button in the top right corner.
Enter Tournament code (copy and paste from www.playvs.com).
If the Tournament Code is not copied over or is missing entire, please follow the Custom Match Creation instructions below for creating a custom League of Legends match
Join the lobby in order (Top, Jungle, Mid, ADC, Support).
If any issues arise, please communicate with the opposing team’s coach via the “Chat” feature on the PlayVS Match Lobby page. Additionally, if PlayVS League Officials are needed, they can be contacted directly by following these steps.
Custom Match Creation
These steps are only used if Game Codes are not functioning properly, and require the approval by PlayVS League Officials before a custom lobby is used. Otherwise please follow the steps above.
Create a Match (home coach only)
Coach choose a team captain.
Captain follows match creation steps.
The rest of the team follows ‘join custom match’ steps.
Once the match is created send the game name and password to the opponent coach (and your own players if participating in the Play from Home Initiative).
Match Creation - Captain Only
Choose ‘Custom’ to create a match
Check the settings
a. Change game type to ‘Tournament Draft’
b. Allow all spectators
Put in-game name. This should be your team’s name; for example, PlayVS Rockets
Put in Password: LOL1
Join the Custom Match (home players and away)
Then select ‘Custom’
Look for Team Captain’s Name in Match List
Put in Password
Move to the correct team
The Home Team will have side selection for Game 1
The Away Team will have side selection for Game 2
If Game 3 needs to be played, the Loser of Game 2 will have side selection*
*For Playoffs, the Higher Seed will have side selection for Game 3
In the event of an erroneously-selected Champion pick or ban, the team in error must report the error to the opposing coach and the draft should be immediately restarted and brought back to the point at which the error occurred.
Players will share the results of each game and any screenshots with their coach.
When Lobby Codes are used, manual match reporting is NOT necessary.
In the event that Game Codes are not used and custom games are created, then the winning coach would need to contact PlayVS directly to report the results or by following the steps found here.
Opponents will have 30 minutes to accept the match request. In the event that the opposing team does not show up within this 30 minute window, the match can be recorded as “Opponent Forfeit”.
Important: By default, rulebooks overrule game day protocols. Please reach out to support if you find conflicting information.
Helpful Guides for Game Day:
V3.2 - Added Link to "Custom Match Guides" for creating Custom Lobbies for LoL
V3.3 - 10/1/21 All games must be played in a match
V3.4 - 01/07/22 Updated Match Setup Steps to reflect product updates
V3.5 - 01/10/22 Added Post-Game Process and Submitting a Forfeit sections
V3.6 - 02/01/22 // Added Custom Match Creation section and instructions - RG
V3.7 - 09/02/22 // Updated full protocol to match Smart Scheduler changes for the Fall 2022 season - RG
V3.8 - 09/09/22 // Updated Post Game Process - JM